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Financial Management Skills for Office Administrators & Secretaries Course


This highly interactive training course provides an introduction to finance and accounting for office administrators and secretaries who have no prior knowledge of this business area. It is designed to train the participants to support operational and financial processes. Participants will gain a clear understanding of the essential terminology of finance and accounting. They will also learn the principles and techniques of accounting systems through practical examples and exercises.

The overall aim of the Financial Management Skills for Office Administrators & Secretaries training course is to ensure that the participants will be able to perform more effectively and efficiently within the workplace.


The important features in this course are :

  • Basic cost accounting principles that help to ensure your business is efficient and profitable
  • The basic principles of accounting clearly explained
  • Knowledge and confidence in accounting for a range of business transactions will be developed by using straightforward worked examples
  • Simple but effective tools for analyzing your business performance and position
  • How and why the use of budgets can help to achieve overall business targets and objectives


  • Appreciate the importance of the accounting and finance function, and how it links with every part of the organization, and its suppliers, customers, shareholders, lenders, and society in general
  • Understand commonly used finance and accounting terminology thereby allowing them to make a valuable contribution to the workplace in meetings or in a supportive role
  • Understand the principles of accounting for routine business transactions
  • Be able to summarize the results of business transactions over a period of time, and prepare simple financial statements, including the Income Statement, Balance Sheet and Cash Flow Statement
  • Be able to analyze and compare company performance using basic ratios
  • Understand how costing and budgeting techniques can help the company to maintain efficiency and profitability


  • Secretaries
  • Office administrators
  • Personal assistants, and executive assistants
  • Administrative professionals and support staff
  • Anyone wishing to increase or update their awareness and understanding of finance and accounting methods and terminology


DAY 1 - Introduction to Accounting and Finance

  • Definition of accounting and finance; their differentiation
  • Major sources of Long-term and Short-term finances?
  • What is Financial Accounting?
  • What is Management Accounting?
  • Simple rules of double-entry bookkeeping that can be applied to all financial transactions
  • How to record the things you buy and the things you sell
  • How to record business payments and receipts
  • What is depreciation? explanation of the various methods and their impact on profit

DAY 2 - The Financial Statements

  • How to prepare basic financial statements – the Income Statement and the Balance Sheet
  • The key elements of financial statements defined and explained
  • How is the profit calculated?
  • The difference between revenue & capital expenditure
  • Assets -current and non-current
  • Liabilities – current and non-current
  • The meaning of working capital
  • Company net worth
  • Profit or cash – what is the difference?

DAY 3 -Basic Evaluation of Financial Statements

  • Why do we need to evaluate financial statements?
  • Who are the stakeholders and what are their information needs?
  • How to – common-size- financial statements for ease of comparison
  • How to calculate accounting ratios
  • How to use ratio analysis to assess performance
  • Profitability ratios
  • Liquidity ratios
  • Operating efficiency ratios
  • Gearing ratios
  • The Cash Flow Cycle and Working Capital
  • Valuing a company -Book Value versus Market Value

DAY 4 -Introduction to Costing Systems

  • Collecting and analyzing costs
  • Types of cost analysis: by type, by location, by behavior, by purpose
  • What are overheads, and how should we analyze them?
  • What is the Cost of Production – Marginal and Total Costing explained
  • What is inventory, and how does it affect the cost of production?
  • Methods of valuing inventory – FIFO, LIFO, and AVCO explained
  • Marginal Costing -how costs and profit vary with volume
  • How to measure the break-even point and the margin of safety
  • What-if Analysis

DAY 5 -Budgets

  • Why do we need budgets? – the link between corporate strategy and operations at all levels of the organization
  • The benefits & limitations of budgets
  • The key features of budgets
  • Basic budget forecasting techniques
  • How to prepare a departmental budget
  • Comparing actual performance with the budget – Variance Analysis
  • Do budgets motivate or de-motivate?


All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.

The Financial Management Skills for Office Administrators & Secretaries training course being a highly interactive, Participants will be working with case exercises and solving problems. The course will utilize a range of learning methodologies, including short presentations with opportunity for question and answer, exercises and mini-cases to develop knowledge and skills.


Upon successful completion of this training, participants will be issued with an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).


The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch.

All participants will additionally cater to their, travel expenses, visa application, insurance, and other personal expenses.


Accommodation and airport pickup are arranged upon request. For reservations contact the Training Officer.

Email:This email address is being protected from spambots. You need JavaScript enabled to view it..  

Mob: +254 715 077 817


This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location.

For further inquiries, please contact us on Tel: +254 715 077 817.

Mob: +254 792516000+254 792516010 or mail This email address is being protected from spambots. You need JavaScript enabled to view it.


Payment should be transferred to IRES account through bank on or before C.O.B. 2nd September 2020

Send proof of payment to This email address is being protected from spambots. You need JavaScript enabled to view it.


Event Properties

Event Duration 5 Days
Event Date 07-09-2020
Event End Date 11-09-2020
Cut off date 02-09-2020
Individual Price (International) EUR 830
Individual Price(International in Dollars) USD 920
Location Mombasa-Kenya
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Contact Us

+250 789 621 067
[email protected]
Kamukina KG 501 Gate
Kigali, Rwanda

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